Approved and adopted

November 6, 1982

Amended March 28, 1999

BY-LAWS of the

ASSOCIATION OF SOUTHERN CALIFORNIA HANDWEAVERS, INC.

ARTICLE I

ARTICLE III

Membership and Organization

 

Section A: Membership

 

1. Membership shall be open to any Guild or group of handweavers in Southern California. Each member Guild or group shall be expected to participate in each Conference.

 

2. There shall be no regular membership dues unless the same shall subsequently be deemed necessary, in which event dues shall be assessed on approval of the Council of Coordinators.

 

3. Membership in the Association shall be indicated by the signing of the By-laws by a responsible representative of the Guild or Group. The signed form shall be kept in the Association files.

 

4. Any weaving Guild outside of the Southern California area shall be eligible to participate upon receiving the endorsement of the Board of Directors of the Association.

Section B: Organization

1. The Guilds of the Association shall be divided into Groups. The assignment of Guilds to the Groups shall be done by the Board of Directors. The grouping, in-so-far as practical shall be on a geographic basis.

ARTICLE III Membership and Organization Section B: Organization continued

 

2. Each Group of Guilds shall, on a pre-determined rotational basis be the Host Guilds and be responsible for the organization and presentation of the Bi-Annual Conference of Southern California Handweavers.

 

3. Any change in the grouping of Guilds or order of rotation of the group responsibility shall be determined by the Board of Directors with the approval of the Council of Coordinators.

 

ARTICLE IV

Section A: Governing Bodies

1. The business of the Association shall be conducted by a Board of Directors, the Council of Coordinators and the Chairman of the Conference.

 

2. The Board of Directors shall consist of the Chairman and Co-Chairman of the last three Conferences and an elected Executive Secretary/Treasurer.

 

3. The Council of Coordinators shall consist of two representatives from each member Guild, preferably one being elected each year for a two year term.

 

4. The Chairman of the Conference shall be selected by the Group of Guilds responsible for the next Conference. Selection of the Chairman shall be made at least two years prior to the date of the Conference.

Section B: Board of Directors

1. The Board of Directors shall act in an advisory capacity to the Council of Coordinators and the Chairman of the Conference, assisting them in the business of the Association and the Conference.

 

2. The Board of Directors shall be in control of the Association Reserve Fund and shall transact necessary business of the Association.

Section C: Council of Coordinators

 

1. The Council of Coordinators shall approve the selection of the Chairman and the location of the Conference as determined by the Host Guild Group.

2. Coordinators shall be expected to attend meetings of the Council of Coordinators. They shall report all business conducted at the Council meetings to their respective Guilds and shall be responsible for promoting interest and participation by their Guilds in all the activities of the Association.

 

ARTICLE V

Offices and Duties

 

Section A: President of the Board of Directors

 

1. The Board of Directors shall elect from their own members a Board President.

 

2. The Board President shall call and preside over all meetings of the Board of Directors.

 

ARTICLE V Offices and Duties Section A: President of the Board of Directors continued

 

3. In the absence of the President, the Executive Secretary/Treasurer shall act as Chairman until a Chairman-Pro-Tem is elected by the Board members present.

Section B: Executive Secretary/Treasurer

 

1. The Executive Secretary/Treasurer shall be elected by the Board of Directors, not necessarily from within the group but must be a member in good standing of one of the Guilds of the Association.

 

2. The Executive Secretary/Treasurer shall be custodial of the Reserve Fund, all perminant records, supplies and equipment of the Association and shall keep an accurate record of same.

 

3. The Executive Secretary/Treasurer shall take the minutes of all meetings of the Board of Directors.

 

4. The Executive Secretary/Treasurer shall, at least once a year, make a report of the Activities of the Association and a Financial Report to the Board of Directors and the Council of Coordinators.

Section C: Conference Chairman

1. The Conference Chairman shall be the executive officer of the Bi-Annual Conference.

 

2. The Conference Chairman shall act as Chairman of the Council of coordinators and shall preside over all meetings of the Council.

 

3. The Conference Chairman shall appoint a Co-Chairman, a conference Secretary, a Conference Treasurer and such other chairman of working committees as deemed necessary for the conduct of the Conference.

Section E: Conference Treasurer

1. The Conference Treasurer shall handle all monies in connection with the Conference and keep a record of all financial transactions.

 

2. At the close of the Conference, The conference Treasurer shall return to the Executive Secretary/Treasurer all monies advanced for pre-Conference expenses.

 

3. At the completion of each Conference, the Conference Treasurer will make arrangements for an audit of the Conference financial activities to be submitted to the Board of Directors with a copy to the Executive Secretary/Treasurer for the Association files. All monies left at the close of business of the Conference shall be turned over to the Executive Secretary/Treasurer to be placed in the Association Reserve Fund.

ARTICLE VII

1. The Board of Directors shall meet at least once a year.

 

2. The Council of Coordinators shall meet at least once a year, one meeting being held within four months after the last conference.

 

ARTICLE VII Meetings continued

 

3. Special meetings may be called when necessary by the presiding officer of either governing body.

 

4. A quorum of the Board of Directors shall be four members in addition to the Executive Secretary/Treasurer.

 

5. Two-thirds of the appointed Coordinators shall be considered a quorum of the Council of Coordinators.

ARTICLE VII

Expenditures

 

1. The Executive Secretary/Treasurer shall advance to the Conference Chairman, from the Association Reserve Fund, such monies as deemed necessary for pre-Conference expenses. The amount shall be approved by the Board of Directors.

 

2. No other Association Reserve Fund monies shall be used for Conference expenses except upon express authorization of the Board of Directors.

 

3. Due to the time required to properly perform the duties of the office, the elected Executive Secretary/Treasurer shall receive a nominal remuneration. The amount to be determined by the Board of Directors.

ARTICLE IX

1. Each Guild of the Association must assume the responsibility of keeping the Executive Secretary/Treasurer of the Association and the Conference Secretary informed of the appointment or election of coordinators so that the integrity of the council can be retained.

 

2. Following each Conference, the Conference Chairman shall obtain from each Chairman a written report of all business transacted and all expenses incurred. One copy of each report shall be given to the Executive Secretary/Treasurer for the permanent Association files and one copy to the next Chairman.

 

3. All weaving groups, guilds, commercial exhibitors, fashion show participants and all other participating in any Conference shall be responsible for their exhibits and materials and shall carry their own fire and theft insurance for losses incurred or sustained.

 

4. Robert’s Rules of Order shall govern all parliamentary procedure where not otherwise stated in these By-laws.

ARTICLE X

 

Amendments

 

1. The By-laws may be amended by a two-thirds vote of the Coordinators present at any legal meeting of the Council of Coordinators, provided that such proposed amendment or amendments have been submitted in writing to the duly appointed Coordinators at least ninety days prior to such meeting.

ARTICLE XI

 

Dissolution

 

1. In case of dissolution, all funds and properties of the Association shall be distributed, prorated on a membership basis, between member Guilds currently participating, or some worth cause. The course of action is to be determined, after recommendations of the Board of Directors, by a two-thirds vote of those present at the final joint meeting of the Board of Directors and the Council of Coordinators.

2. All participating Guilds and Coordinators shall be notified in writing of the purpose, time, date and place of such meeting ninety days prior to the meeting.