Amended 6/14/03

Standing Rules for ASCH Board

Purpose:

to be a resource for the chairs of the next conference, not to micro manage the conference.

to apply the power of the purse strings only if a majority of the Board members feel the chairs are taking financially irresponsible actions.

Election of a new President:

1.) at the board meeting held the last day of the conference.

2.) chaired by the outgoing President.

Meetings:

Held--(1) last day of conference

(2) to accept the audit of the previous conference

(3) when the new Conference Chair brings a proposal with a requests for seed money

(4) at least once a year

(5) when called by the President

(6) on Saturdays and usually over lunch

Attendance--(1) voting board members

(2) Chair & Co-chair of the next conference

(3) Executive Secretary/Treasurer

(4) Guests only by invitation of the President

Absentee voting—ballot to be sent via mail or e-mail to missing members at the direction of the President when a quorum is not present.

The Executive Secretary/Treasurer is directed to notify the Board Members of the

outcome of any such vote

Agenda--set by the President, mailed in advance to the members.

Board vacancy:

When a member realizes they will not be able to attend meetings they should resign and the other conference representative should recommend someone to replace them, subject to Board approval.

When a member is going to miss just one meeting, they should not send a replacement.

Reimbursement:

Currently at .25 per mile for mileage

Other incurred expenses up to $100.00

Weavers Web Site:

Board sponsored and subsidized

The Web mistress to be chosen by the Board appointed by the President.

Purpose--to be an organ of communication between guilds. to disseminate information on the coming Conference messages directly from the Board to the weaving community open to additional information as the need arises

Material to be added to the web site should be submitted to the Board President for editorial approval.

The President will send approved information to the Executive Secretary/Treasurer to pass on to the web mistress for inclusion on the site

Executive Secretary/Treasurer

Chosen by the Board, appointed by the President ( next in January 2005 ) for a 4-year term.

Can be removed by the request of a majority of Board members.

Responsibilities:

take new President to bank for signing of second signature card for ASCH bank accounts.

taking minutes at the meetings and sending written copies to the

members with-in two weeks.

reminders of next meeting and the agenda mailed two weeks before next meeting.

preparing a treasurers report to be given (orally) at each board meeting.

prepare a detailed financial report to be given to the President at each Board Meeting, available for Board review.

filling for Tax Exempt Status with the state.

filling any financial reports required by the state.

reimbursing Board members for incurred expenses.

expenditures over $100 need Board approval.

submit a detailed activities of...report to the President at each Board meeting, available for Board review.

submit books for an outside audit every 4 years, at end of term.

Compensated at $50.00 per month to be paid on the 1st of the month.